Job Postings

Job Description:

Position Title: Administrative Assistant

Location: Waseca County Historical Society, Waseca, MN

Employment Type: Part-time 9-12 hours per week in the mornings 9-12

This position is temporary at this time, and will last until late August.

About Us:

The Waseca County Historical Society is dedicated to preserving and sharing the rich history of Waseca County. We engage the community through exhibitions, educational programs, and events that highlight the county's unique heritage.

Position Overview:

The Administrative Assistant will play a key role in ensuring the smooth operation of the Waseca County Historical Society. This position requires a detail-oriented, organized, and proactive individual who can manage a variety of administrative tasks, support the staff, and provide excellent customer service to visitors and members.

Key Responsibilities:

- Greet and assist visitors, members, and volunteers both in person and over the phone

- Manage daily office operations including answering phones, responding to emails, and handling correspondence

- Maintain and organize files, records, and databases

- Assist with scheduling meetings and taking meeting minutes

- Assist with event setup and teardown, occasional weekend hours

- Handle membership applications, renewals (these are simple data entry), and inquiries

- Process donations and manage donor records (simple data entry)

- Assist with the preparation of reports, newsletters, and other communications

- Perform other administrative duties as assigned

Qualifications:

- High school diploma or equivalent; additional education or certification in office administration is a definite plus

- Proven experience as an administrative assistant or in a similar role

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with using office equipment, being proficient in Canva is a plus

- Excellent organizational and time management skills

- Strong written and verbal communication skills

- Ability to work independently and as part of a team

- Attention to detail and problem-solving skills

- Friendly and professional demeanor

Preferred Qualifications:

- Experience working in a non-profit or historical society setting

- Familiarity with donor management software

- Interest in history and community engagement

How to Apply:

Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position to exhibits@historical.waseca.mn.us.

Waseca County Historical Society is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Additional duties (training will be given where needed):

• Light Museum Upkeep – Order supplies for the museum such as air filters, lightbulbs, toiletries, and office supplies. Call or complete maintenance for computers, printers, phones, fire extinguishers, etc., empty dehumidifier daily.

• Bulk Mailing – organizing bulk mailing (newsletter, annual year end giving, annual membership driver, fundraiser promotions), make sure forms are up to date, dropping off at the post office.

• Gift Shop – Updating the inventory list when new things are added and tallying the items sold at the end of the year. Changing out gift shop display cases and items as needed.

• Programming – Set up, take down, direct volunteers, talk to students, teachers, and visitors during presentations. Also, assisting in new program ideas when needed.

• Newsletter – Occasionally write articles, edit, print, update the website, and mail/email the quarterly newsletter.

• Fundraising – Help organize, create advertising, set up, collect money and items needed, etc.

• Customer Service – Greet museum visitors, answer phones, take messages, help visitors with any questions they have.

• Fair Week – Help get ready for and work during the fair once per year.

• Calendar – decide on theme and print the yearly calendar.